File Exchange: PDF is ideal for document exchange between users.This makes PDF the preferred format for creating a document that many can view. On the other hand, a PDF can be viewed by anyone who has the free Adobe® Acrobat® Reader, which is easy to download and which comes standard on many computers running Windows operating systems. Anyone Can View It: To view a Word document, you must have proprietary software (Microsoft® Office) installed on your computer.Combining Multiple Formats: PDF allows you to import text from a Word document, images of various formats, Excel® spreadsheets, vector graphics, and more into a single PDF document.
With the PDF format, you can secure your documents so that no one can change the wording of an application or the terms of an agreement. These important documents must retain their integrity and security.
Business and Legal Documents: PDF’s are essential for business and legal documents and forms that must retain their exact appearance. Plus, PDF files are searchable, making archived documents and items much easier to find, categorize, and organize. File layout is retained and can be viewed on all platforms. Archiving: When compressed PDF files can be very compact, so it is ideal for storage. In addition, PDFs can have a table of contents, bookmarks, intra-document hyperlinks, and searchability, so you can make your PDF behave like a Web page. Not only can you secure your PDF so that it can only be read and not altered, you can also be sure that it will display correctly every time. Online Content: PDF is useful for taking high-quality documents (newsletters, catalogues, manuals, technical papers, etc.) and making them available on the internet. In addition, PDF’s print-ready file transfer makes it easy to send a print-ready file to a printer in another department or even another country with little or no rework needed at the other end. PDF files are accepted by professional printers, whereas Word DOC files usually are not. 
PDF can create a WYSIWYG (What You See Is What You Get) file which assures you that what you see on your screen is exactly what you’ll see in your print.
Printing: When the goal is to produce a high-quality print job in which precise page layout and high resolution images are key, then PDF is the clear choice over DOC. We’ll take a look at each of these two popular formats and discuss when it’s appropriate to use each. So which is the best for your documents? The answer is: It depends. Which is a better format? It depends on the job.Īdobe® PDF and Microsoft® Word DOC formats are two universally accepted document formats.
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